Platform Features

EVERY FEATURE
YOU NEED

From the first customer appointment to the final paid invoice ► everything lives in GearShift.

🔐
Authentication & Roles

Secure login with email or Google. Role-based access ensures everyone sees only what they need.

Email & Google OAuth sign-in
4 roles: Admin, Advisor, Mechanic, Parts
Password reset with expiring links
Session management & secure logout
📊
Live Dashboard

At-a-glance command center showing everything that matters right now.

Active work orders with status
Low stock alerts with part details
Revenue stats updated in real time
Notification center with badge counts
👥
Customer Management

Full customer profiles with vehicle registry and complete service history.

Contact info, address, notes
Duplicate detection on creation
VIN-validated vehicle records
Full service history per vehicle
📋
Work Orders

Job tickets from creation to completion fully tracked with parts and labor.

Unique ID, linked to customer & vehicle
Status: Open → In Progress → Completed
Parts attached with auto inventory deduction
Customer notified on every status change
🗓️
Appointments & Calendar

Online booking for customers, full calendar view for the shop.

Customer self-booking portal
Calendar view by technician & day
Real-time slot availability
Email confirmations & reminders
📦
Inventory Management

Every part tracked with live quantities, thresholds, and location.

SKU, category, supplier, shelf location
Auto-deduct on work order attachment
Configurable reorder thresholds
Instant low-stock dashboard alert
🚚
Supply Chain Integration

Suppliers, purchase orders, deliveries all connected and automated.

Supplier profiles with performance tracking
POs auto-suggested from low-stock items
Email POs directly from within the app
Partial & full delivery confirmation
💵
Invoicing & Payments

Auto-generate invoices from work orders. Accept multiple payment methods.

Labor + parts + tax auto-calculated
Card, cash, bank transfer support
PDF download & email delivery
Paid / Unpaid / Overdue tracking
📈
Reports & Analytics

Business intelligence without spreadsheets. Everything filterable and exportable.

Revenue by day, week, month
Inventory turnover & slow-movers
Supplier on-time delivery rates
Export as PDF or CSV
🔔
Notifications Center

Every important event surfaced automatically so nothing slips through.

Low stock, status updates, PO receipts
Overdue invoice alerts
New appointment notifications
Unread badge count in sidebar
⚙️
Settings & Configuration

Configure your shop's parameters with no developer needed.

Labor rate & tax rate configuration
Shop info & email templates
Invoice number sequences
Notification preferences
📱
Mobile Responsive

Every screen works on desktop, tablet, and mobile. Use it from the shop floor.

Responsive app layout
Touch-friendly controls
Collapsible sidebar on small screens
Fast load on mobile networks
Why GearShift

HOW WE COMPARE

See how GearShift stacks up against the alternatives.

Feature ✦ GearShift Generic SaaS Spreadsheets Legacy Software
Work Order Management✓✓—✓
Auto Inventory Deduction✓———
Supply Chain / PO System✓———
Built-in Email POs to Suppliers✓———
Auto Invoice from Work Order✓✓—✓
Role-Based Access Control✓✓——
Supplier Performance Analytics✓———
Online Customer Booking✓✓——
Web-Based (No Install)✓✓✓—
Integrations

PLAYS WELL
WITH OTHERS

GearShift connects with the tools your shop already uses.

📧
Email / SMTP
Send invoices, POs, and confirmations via your own email domain
💳
Stripe
Accept card payments directly on invoices
📄
PDF Export
Download invoices, reports, and POs as professional PDFs
📊
CSV Export
Export any table to CSV for accounting or analysis
📱
SMS Alerts
Send customers status updates by text message
🔐
Google OAuth
Sign in with Google — no separate password needed
🔔
Webhooks
Connect to any external system on key events
🌐
REST API
Build custom integrations with the GearShift API
Get Started

SEE IT IN ACTION

Launch Demo App → Request a Demo