SETTINGS
Shop Info
Billing & Rates
Users & Roles
Notifications
Integrations
Plan & Billing
Security
Danger Zone
MY PROFILE
General Info
This information is visible to other staff members.
Full Name
Your display name across the app.
Phone Number
Used for internal contact only.
Profile Photo
Shown in the left sidebar instead of your initials when added.
?
Using initials
Square or portrait photos work best.
Role
Assigned by your admin.
SHOP INFORMATION
General
Basic information about your shop displayed on invoices and emails.
Shop Name
Appears on all invoices and customer communications.
Phone Number
Customer-facing contact number.
Email Address
Used for outgoing emails and reply-to address.
Street Address
Shown on invoices and contact page.
Number of Bays
Used for scheduling capacity limits.
Hours of Operation
Displayed on your public booking page.
Weekdays
to
Saturday
to
Sunday
Set to Closed if not operating.
Closed
BILLING & RATES
Labor & Tax
These rates apply to all invoices and estimates.
Labor Rate (₦/hr)
Applied automatically when generating invoices from work orders.
Tax Rate (%)
Applied to labor + parts subtotal. Enter as a percentage (e.g. 8.5).
Invoice Settings
Control how invoices are numbered and displayed.
Invoice Prefix
Prefix added to all invoice numbers (e.g. INV-, DAW-).
Next Invoice Number
Auto-increments after each invoice generated.
Payment Terms
Default terms shown on all invoices.
Auto-send Invoices
Email invoice PDF to customer when generated.
Enabled
Send Payment Reminders
Automatically email overdue reminders after 7, 14, and 30 days.
Enabled
Accepted Payment Methods
Enable the methods you accept from customers.
Card (Paystack)
Enabled
Bank Transfer
Enabled
Cash
Enabled
Check
Disabled
USERS & ROLES
ROLE PERMISSIONS
PermissionAdminService AdvisorMechanicParts Manager
View Dashboard✅✅✅✅
Manage Work Orders✅✅Edit only❌
View Customers✅✅❌❌
Generate Invoices✅✅❌❌
Manage Inventory✅View onlyView only✅
Create Purchase Orders✅❌❌✅
View Reports✅Limited❌Limited
Manage Settings✅❌❌❌
Manage Users✅❌❌❌
NOTIFICATION PREFERENCES
In-App Notifications
These appear in your GearShift notification center.
Low Stock Alerts
Notify when a part drops below its reorder threshold.
Enabled
Work Order Status Changes
Alert when a WO moves to a new status.
Enabled
New Booking Requests
Alert when a customer submits an appointment request.
Enabled
PO Delivery Confirmations
Alert when a purchase order is marked received.
Enabled
Invoice Payments
Alert when a payment is recorded on an invoice.
Enabled
Email Notifications
Emails sent to your admin address.
Daily Summary Email
Morning digest: active WOs, appointments today, low stock.
Enabled
Overdue Invoice Alerts
Email when invoices pass their due date.
Enabled
Supplier Delivery Alerts
Email when a PO expected delivery date passes.
Disabled
ONLINE BOOKING LINK
Share this link with your customers so they can book a service appointment directly from their phone or browser — no login required. The link is unique to your shop.
YOUR BOOKING URL
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🔗 Open in Browser
💡 HOW TO SHARE
• Add the link to your Instagram / Facebook bio
• Send it in your WhatsApp Business auto-reply
• Print the QR code and stick it at your reception desk
• Add it to your Google Business Profile
OTHER INTEGRATIONS
More integrations coming soon.
PLAN & BILLING
CHOOSE PLAN
Starter
Up to 5 users · Up to 100 customers · Core workflow
₦0
Forever free
Pro
RECOMMENDED
Up to 25 users · Unlimited customers
Reports & analytics · Online invoice payments · Priority support
₦10,500/mo
Billed monthly
PAYOUT ACCOUNT For invoice payments via the app
When customers pay invoices online through GearShift, 95% goes directly to your bank account and 5% is GearShift's commission — handled automatically by Paystack.
BILLING HISTORY
DateTypeAmountCommissionStatus
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SECURITY
Password
It's a good idea to use a strong, unique password.
Two-Factor Authentication
Add an extra layer of security to your account.
Authenticator App (TOTP)
Use Google Authenticator, Authy, or any TOTP app.
Google OAuth
Sign in with your Google account.
Connected
Active Sessions
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⚠ DANGER ZONE
These actions are irreversible. Please read carefully before proceeding.
Export All Data
Download all your shop data as CSV files — customers, work orders, invoices, inventory, appointments and more.
Reset Demo Data
Wipe all data and reload the original sample dataset.
Delete Account
Permanently delete your GearShift account and all associated data.